Email outreach drafter based on HubSpot data
Ready for 3.0Ready for 3.0. This template uses no nodes that n8n 3.0 removes. No removed nodes, versions or helpers found. Static check, last run 2026-10-19.
What this workflow does
This AI workflow has 11 nodes and runs manually, when you click “Execute workflow”. Along the way it connects Gmail, HubSpot and Google Gemini Chat Model.
How it runs
Trigger: Manually, when you click “Execute workflow”.
- Get Contacts (HubSpot): search
- For Each Contact (Loop Over Items (Split in Batches)): loops over the items in batches
- Variables (Edit Fields (Set)): sets 4 fields: firstname, lastname, email…
- Get All Customer's Emails (Gmail): get many
- Analyse and Build Persona (Information Extractor): extracts structured fields from text with AI, with model: Google Gemini Chat Model
- Generate Sales Email (Information Extractor): extracts structured fields from text with AI, with model: Google Gemini Chat Model
- Create Draft Email for Review (Gmail): work with draft
Services it uses
Before you upgrade to n8n 3.0
Nothing in this workflow is removed in n8n 3.0, so it should import and run after the upgrade.
Nodes used (8)
- No Operation, do nothing
n8n-nodes-base.noOp - Gmail
n8n-nodes-base.gmail - Loop Over Items (Split in Batches)
n8n-nodes-base.splitInBatches - HubSpot
n8n-nodes-base.hubspot - Information Extractor
@n8n/n8n-nodes-langchain.informationExtractor - Google Gemini Chat Model
@n8n/n8n-nodes-langchain.lmChatGoogleGemini - Edit Fields (Set)
n8n-nodes-base.set - Manual Trigger
n8n-nodes-base.manualTrigger
From the author
This n8n template turns a small, targeted HubSpot list into tailored outreach. It scans each contact’s recent Gmail conversations, builds a lightweight persona with AI (tone, goals, pain points, decision style), then drafts a concise sales email aligned to…