Manage personal data with multiple GPT-4o AI agents: Gmail, Tasks & Finance on Telegram
Needs changesNeeds changes. This template uses 1 thing(s) that n8n 3.0 removes: AI Agent v1 (old agent modes). 1 breaking item(s) found. Static check, last run 2026-10-19.
What this workflow does
This AI workflow has 58 nodes and runs on a schedule (every day) (plus 4 other triggers). Along the way it connects OpenAI Chat Model, Telegram, Google Sheets and Gmail and 2 more.
How it runs
Trigger: On a schedule (every day) (plus 4 other triggers).
- AI Agent: runs an AI agent, with model: OpenAI Chat Model; 1 tool (Google Sheets)
- Fetch Full Email Body (Gmail): get (message)
- Switch: routes items into 4 branches
- AI Agent: runs an AI agent, with model: OpenAI Chat Model; 1 tool (Google Sheets)
- Work Hours Analyzer (AI Agent): runs an AI agent, with model: OpenAI Chat Model; 1 tool (Read Work Data)
- Telegram: uses Telegram
- Parse & Structure Email Data (Edit Fields (Set)): sets or maps fields
- AI Agent: runs an AI agent, with model: OpenAI Chat Model; 3 tools (Google Sheets, Google Sheets, Google Sheets); memory: Simple Memory
- AI Agent: runs an AI agent, with model: OpenAI Chat Model; 6 tools (Send a message in Gmail, Send a text message in Telegram, Append row in sheet in Google Sheets, Update row in sheet in Google Sheets…); memory: Simple Memory
- AI Agent: runs an AI agent, with model: OpenAI Chat Model; 3 tools (Google Sheets, Google Sheets, Google Sheets); memory: Simple Memory
…plus 14 more steps. See the full node list below.
Services it uses
Before you upgrade to n8n 3.0
1 thing in this workflow is removed in n8n 3.0. Fix it before you upgrade:
- AI Agent v1 (old agent modes) in AI Agent (v1.8), AI Agent2 (v1.8), AI Agent3 (v1.8)…: replace with Latest AI Agent node (Tools Agent). For SQL Agent, use a Postgres or MySQL tool with a recent AI Agent.
- Also check Gmail Trigger below v1.4 runs as v1.4 (drafts skipped, max emails per poll).
Rather not rewrite it? Many of these flows can be rebuilt in Make (free plan).
| Removed in 3.0 | Replace with |
|---|---|
| AI Agent v1 (old agent modes) AI Agent (v1.8), AI Agent2 (v1.8), AI Agent3 (v1.8), AI Agent4 (v1.8), Work Tracking AI Agent (v1.8), Work Hours Analyzer (v1.8) | Latest AI Agent node (Tools Agent). For SQL Agent, use a Postgres or MySQL tool with a recent AI Agent. |
Nodes used (16)
- AI Agent
@n8n/n8n-nodes-langchain.agent - OpenAI Chat Model
@n8n/n8n-nodes-langchain.lmChatOpenAi - Telegram
n8n-nodes-base.telegram - Google Sheets Tool
n8n-nodes-base.googleSheetsTool - Simple Memory
@n8n/n8n-nodes-langchain.memoryBufferWindow - Telegram Trigger
n8n-nodes-base.telegramTrigger - Schedule Trigger
n8n-nodes-base.scheduleTrigger - Gmail Trigger
n8n-nodes-base.gmailTrigger - Gmail
n8n-nodes-base.gmail - Edit Fields (Set)
n8n-nodes-base.set - Google Gemini
@n8n/n8n-nodes-langchain.googleGemini - OpenAI
@n8n/n8n-nodes-langchain.openAi - Gmail Tool
n8n-nodes-base.gmailTool - Telegram Tool
n8n-nodes-base.telegramTool - Switch
n8n-nodes-base.switch - Code
n8n-nodes-base.code
From the author
Overview Automate your personal productivity with this intelligent n8n workflow that integrates Telegram, Google Sheets, and OpenAI (GPT-4o). This system uses multiple AI agents to manage work hours, tasks, finances, and emails—all through natural language…