Expense organizer with Google Drive routing and Gemini AI entity detection
Ready for 3.0Ready for 3.0. This template uses no nodes that n8n 3.0 removes. No removed nodes, versions or helpers found. Static check, last run 2026-10-19.
What this workflow does
This AI workflow has 21 nodes and runs when someone submits an n8n form (“Expense Capture”). Along the way it connects Google Gemini Chat Model, Google Drive, Gmail and S3.
How it runs
Trigger: When someone submits an n8n form (“Expense Capture”).
- personal (If): checks a condition and branches into true / false
- business (If): checks a condition and branches into true / false
- shared (If): checks a condition and branches into true / false
- If: checks a condition and branches into true / false
- Code: runs custom JavaScript code
- Code: runs custom JavaScript code
- Send a message (Gmail): uses Gmail
- Code: runs custom JavaScript code
- Extract from File: extracts data from a file (pdf)
- Upload file (Google Drive): uses Google Drive
…plus 8 more steps. See the full node list below.
Services it uses
Before you upgrade to n8n 3.0
Nothing in this workflow is removed in n8n 3.0, so it should import and run after the upgrade.
Nodes used (11)
- If
n8n-nodes-base.if - n8n Form Trigger
n8n-nodes-base.formTrigger - Extract from File
n8n-nodes-base.extractFromFile - AI Agent
@n8n/n8n-nodes-langchain.agent - Google Gemini Chat Model
@n8n/n8n-nodes-langchain.lmChatGoogleGemini - Structured Output Parser
@n8n/n8n-nodes-langchain.outputParserStructured - Google Drive
n8n-nodes-base.googleDrive - Code
n8n-nodes-base.code - Merge
n8n-nodes-base.merge - Gmail
n8n-nodes-base.gmail - S3
n8n-nodes-base.s3
From the author
Who's it for This workflow is perfect for individuals, small businesses, or households who need to: - Automatically process and categorize expense receipts - Extract structured data from invoices and receipts using AI - Store receipts in multiple locations…