Transform meeting notes into action items with Gemini & Google Workspace
Ready for 3.0Ready for 3.0. This template uses no nodes that n8n 3.0 removes. No removed nodes, versions or helpers found. Static check, last run 2026-10-19.
What this workflow does
This AI workflow has 14 nodes and runs when an HTTP POST request hits its webhook URL. Along the way it connects Google Gemini Chat Model, Google Tasks, Gmail and Google Docs.
How it runs
Trigger: When an HTTP POST request hits its webhook URL.
- If: checks a condition and branches into true / false
- Extract Meeting Data (Edit Fields (Set)): sets 5 fields: meetingNotes, meetingTitle, meetingDate…
- Error Response (Respond to Webhook): sends the response back to the webhook caller
- AI Meeting Processor (Basic LLM Chain): sends a prompt to an LLM, with model: Google Gemini AI; output parser: Structured Output Parser
- Split Action Items (Split Out): splits a list into separate items
- Split Follow-up Emails (Split Out): splits a list into separate items
- Create Meeting Summary Document (Google Docs): uses Google Docs
- Create Google Tasks (Google Tasks): uses Google Tasks
- Send Follow-up Emails (Gmail): uses Gmail
- Merge: merges the data from its input branches
…plus 1 more step. See the full node list below.
Services it uses
Before you upgrade to n8n 3.0
Nothing in this workflow is removed in n8n 3.0, so it should import and run after the upgrade.
Nodes used (12)
- Webhook
n8n-nodes-base.webhook - Respond to Webhook
n8n-nodes-base.respondToWebhook - Edit Fields (Set)
n8n-nodes-base.set - Google Gemini Chat Model
@n8n/n8n-nodes-langchain.lmChatGoogleGemini - Basic LLM Chain
@n8n/n8n-nodes-langchain.chainLlm - Split Out
n8n-nodes-base.splitOut - Google Tasks
n8n-nodes-base.googleTasks - Gmail
n8n-nodes-base.gmail - Google Docs
n8n-nodes-base.googleDocs - If
n8n-nodes-base.if - Structured Output Parser
@n8n/n8n-nodes-langchain.outputParserStructured - Merge
n8n-nodes-base.merge
From the author
This workflow contains community nodes that are only compatible with the self-hosted version of n8n. ❓ What Problem Does It Solve? Manual transcription and action planning from meeting notes is often error-prone, time-consuming, and inconsistent. Important…