Automated new hire appointment letters with Google Docs, HR approval & Gmail
Ready for 3.0Ready for 3.0. This template uses no nodes that n8n 3.0 removes. No removed nodes, versions or helpers found. Static check, last run 2026-10-19.
What this workflow does
This workflow has 9 nodes and runs when someone submits an n8n form (“Generate Appointment Letter”). Along the way it connects Google Drive, Google Docs and Gmail.
How it runs
Trigger: When someone submits an n8n form (“Generate Appointment Letter”).
- Create a candidate copy of the appointment letter template (Google Drive): copy
- Update the candidate appointment letter with offer details (Google Docs): update
- Download the appointment letter as a PDF (Google Drive): download
- Upload the PDF to Google drive (Google Drive): uses Google Drive
- Send message and wait for response (Gmail): send and wait for a reply
- If: checks a condition and branches into true / false
- Download file (Google Drive): download
- Send a message (Gmail): uses Gmail
Services it uses
Before you upgrade to n8n 3.0
Nothing in this workflow is removed in n8n 3.0, so it should import and run after the upgrade.
Nodes used (5)
- n8n Form Trigger
n8n-nodes-base.formTrigger - Google Drive
n8n-nodes-base.googleDrive - Google Docs
n8n-nodes-base.googleDocs - Gmail
n8n-nodes-base.gmail - If
n8n-nodes-base.if
From the author
This n8n template demonstrates automating an appointment letter creation process using a template and then having the HR approve before emailing the appointment letter to the candidate. How it works 1. Create an appointment letter template. e.g "Appointment…