Automated AI cold calling system with VAPI.ai, Airtable, and smart follow-ups
Ready for 3.0Ready for 3.0. This template uses no nodes that n8n 3.0 removes. No removed nodes, versions or helpers found. Static check, last run 2026-10-19.
What this workflow does
This workflow has 16 nodes and runs on a schedule (every day) (plus 2 other triggers). Along the way it connects Airtable.
How it runs
Trigger: On a schedule (every day) (plus 2 other triggers).
- Get Leads (Airtable): uses Airtable
- Event = end-of-call-report (If): checks a condition and branches into true / false
- Create Call Later Record (Airtable): uses Airtable
- Filter Valuable Data (Edit Fields (Set)): sets or maps fields
- Create Record (Airtable): uses Airtable
- Update record (Airtable): uses Airtable
- Respond to VAPI.AI Webhook (Respond to Webhook): sends the response back to the webhook caller
- Trigger Call on Vapi (HTTP Request): calls an HTTP API
- Condition = Answered (If): checks a condition and branches into true / false
- Update Record (Airtable): uses Airtable
…plus 3 more steps. See the full node list below.
Services it uses
Before you upgrade to n8n 3.0
Nothing in this workflow is removed in n8n 3.0, so it should import and run after the upgrade.
Nodes used (7)
- Schedule Trigger
n8n-nodes-base.scheduleTrigger - Airtable
n8n-nodes-base.airtable - Edit Fields (Set)
n8n-nodes-base.set - HTTP Request
n8n-nodes-base.httpRequest - If
n8n-nodes-base.if - Webhook
n8n-nodes-base.webhook - Respond to Webhook
n8n-nodes-base.respondToWebhook
From the author
Automate your cold calling process with AI-powered conversation handling, smart scheduling, and comprehensive call tracking How it works This comprehensive cold calling system automates your entire outbound calling workflow in 4 high-level steps: 1. Automated…