AI-powered candidate screening and evaluation workflow using OpenAI and Airtable
Needs changesNeeds changes. This template uses 1 thing(s) that n8n 3.0 removes: AI Agent v1 (old agent modes). 1 breaking item(s) found. Static check, last run 2026-10-19.
What this workflow does
This AI workflow has 13 nodes and runs when someone submits an n8n form (“Smart Candidate Screening Form”). Along the way it connects Airtable, OpenAI Chat Model, Google Drive and Gmail.
How it runs
Trigger: When someone submits an n8n form (“Smart Candidate Screening Form”).
- Extract Resume PDF (Extract from File): extracts data from a file (pdf)
- Upload File (Google Drive): uses Google Drive
- Search Job Posting (Airtable): search
- Set File Permission (Google Drive): share
- Candidate Screener AI Agent (AI Agent): runs an AI agent, with model: OpenAI Chat Model; output parser: Structured Output Parser
- Set File Array for airtable (Edit Fields (Set)): sets or maps fields
- Merge: merges the data from its input branches
- Create Candidate (Airtable): create
- Check if candidate is suitable (If): checks a condition and branches into true / false
- Send email to HR (Gmail): uses Gmail
Services it uses
Before you upgrade to n8n 3.0
1 thing in this workflow is removed in n8n 3.0. Fix it before you upgrade:
- AI Agent v1 (old agent modes) in Candidate Screener AI Agent (v1.9): replace with Latest AI Agent node (Tools Agent). For SQL Agent, use a Postgres or MySQL tool with a recent AI Agent.
Rather not rewrite it? Many of these flows can be rebuilt in Make (free plan).
| Removed in 3.0 | Replace with |
|---|---|
| AI Agent v1 (old agent modes) Candidate Screener AI Agent (v1.9) | Latest AI Agent node (Tools Agent). For SQL Agent, use a Postgres or MySQL tool with a recent AI Agent. |
Nodes used (11)
- Airtable
n8n-nodes-base.airtable - OpenAI Chat Model
@n8n/n8n-nodes-langchain.lmChatOpenAi - Structured Output Parser
@n8n/n8n-nodes-langchain.outputParserStructured - AI Agent
@n8n/n8n-nodes-langchain.agent - Edit Fields (Set)
n8n-nodes-base.set - Merge
n8n-nodes-base.merge - Google Drive
n8n-nodes-base.googleDrive - If
n8n-nodes-base.if - Gmail
n8n-nodes-base.gmail - n8n Form Trigger
n8n-nodes-base.formTrigger - Extract from File
n8n-nodes-base.extractFromFile
From the author
Who is this for? This workflow is ideal for: HR professionals and recruiters who want to automate and enhance the hiring process Organizations seeking AI-driven, consistent, and data-backed candidate evaluations Hiring managers using Airtable as their…