Extract meeting decisions and tasks with Outlook, GPT-4o, SharePoint, and To Do

by Mychel Garzon ✓ · 154 views · created 2026-05-21 · Document Extraction, AI Summarization

What this workflow does

This workflow has 10 nodes and runs on Microsoft Outlook events (plus 1 other trigger). Along the way it connects Microsoft Outlook, Microsoft SharePoint and Microsoft To Do.

How it runs

Trigger: On Microsoft Outlook events (plus 1 other trigger).

1. Deduplicate Threads (Code): runs custom JavaScript code
2. Send Error Email (Microsoft Outlook): uses Microsoft Outlook
3. Strip HTML Bloat (HTML): parses or builds HTML
4. Extract Insights via AI (OpenAI): uses OpenAI
5. Parse & Route Arrays (Code): runs custom JavaScript code
6. Log to SharePoint List (Microsoft SharePoint): work with list item
7. Normalize Due Date (Code): runs custom JavaScript code
8. Create To Do Tasks (Microsoft To Do): create

Services it uses

Microsoft OutlookMicrosoft SharePointMicrosoft To Do

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Nodes used (8)

• Microsoft Outlook Triggern8n-nodes-base.microsoftOutlookTrigger
• Coden8n-nodes-base.code
• HTMLn8n-nodes-base.html
• OpenAIn8n-nodes-base.openAi
• Microsoft SharePointn8n-nodes-base.microsoftSharePoint
• Microsoft To Don8n-nodes-base.microsoftToDo
• Error Triggern8n-nodes-base.errorTrigger
• Microsoft Outlookn8n-nodes-base.microsoftOutlook

From the author

Quick overview This workflow polls Outlook for meeting summary emails, uses GPT-4o to extract strategic decisions and action items from the transcript, logs decisions to a SharePoint list, creates Microsoft To Do tasks with normalized due dates, and sends…

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