Triage VIP Outlook emails using Excel, GPT-4o and Microsoft To Do

by Mychel Garzon ✓ · 152 views · created 2026-05-21 · Ticket Management, AI Summarization

What this workflow does

This workflow has 11 nodes and runs on Microsoft Outlook events (plus 1 other trigger). Along the way it connects Microsoft Outlook, Microsoft Excel 365 and Microsoft To Do.

How it runs

Trigger: On Microsoft Outlook events (plus 1 other trigger).

1. Deduplicate Threads (Code): runs custom JavaScript code
2. Send Error Email (Microsoft Outlook): uses Microsoft Outlook
3. Excel: Read VIP Sheet (Microsoft Excel 365): read rows
4. Code: runs custom JavaScript code
5. Strip HTML Bloat (HTML): parses or builds HTML
6. AI: Analyze Urgency (OpenAI): uses OpenAI
7. Parse AI Output (Code): runs custom JavaScript code
8. Is Urgent? (If): checks a condition and branches into true / false
9. Create VIP To Do Task (Microsoft To Do): create

Services it uses

Microsoft OutlookMicrosoft Excel 365Microsoft To Do

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Nodes used (9)

• Microsoft Outlook Triggern8n-nodes-base.microsoftOutlookTrigger
• Coden8n-nodes-base.code
• Microsoft Excel 365n8n-nodes-base.microsoftExcel
• HTMLn8n-nodes-base.html
• OpenAIn8n-nodes-base.openAi
• Ifn8n-nodes-base.if
• Microsoft To Don8n-nodes-base.microsoftToDo
• Error Triggern8n-nodes-base.errorTrigger
• Microsoft Outlookn8n-nodes-base.microsoftOutlook

From the author

Quick overview This workflow polls Microsoft Outlook every 5 minutes, deduplicates email threads, checks senders against a VIP list in Microsoft Excel, uses OpenAI (GPT-4o) to detect urgency, and creates a Microsoft To Do task for urgent VIP emails while…

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