Sort and manage your Gmail inbox with Vertex AI and Google Tasks
Ready for 3.0Ready for 3.0. This template uses no nodes that n8n 3.0 removes. No removed nodes, versions or helpers found. Static check, last run 2026-10-19.
What this workflow does
This AI workflow has 30 nodes and runs on a schedule (every day at 17:00). Along the way it connects Gmail, Google Vertex Chat Model and Google Tasks.
How it runs
Trigger: On a schedule (every day at 17:00).
- Fetch daily emails. (Gmail): get many
- Time Saving Node (Track Time Saved): uses Track Time Saved
- Merge: merges the data from its input branches
- Merge: merges the data from its input branches
- Analyze importance and reply needs via AI (Information Extractor): extracts structured fields from text with AI, with model: Google Vertex Chat Model
- Combine email data: Subject, Snippet & Sender (Aggregate): combines items into one
- Combine email data: Subject, Snippet & Sender. (Aggregate): combines items into one
- removing all previous n8n tags (Gmail): remove labels
- Apply n8n Sorted label (Gmail): add labels
- Rank items by importance (Switch): routes items into 3 branches
…plus 12 more steps. See the full node list below.
Services it uses
Before you upgrade to n8n 3.0
Nothing in this workflow is removed in n8n 3.0, so it should import and run after the upgrade.
- Still check Always Output Data on multi-output nodes (If/Switch) now adds an empty item only when every output is empty (Filter: Reply required., Rank items by importance).
Nodes used (13)
- Schedule Trigger
n8n-nodes-base.scheduleTrigger - Track Time Saved
n8n-nodes-base.timeSaved - Gmail
n8n-nodes-base.gmail - Google Vertex Chat Model
@n8n/n8n-nodes-langchain.lmChatGoogleVertex - Google Tasks Tool
n8n-nodes-base.googleTasksTool - Information Extractor
@n8n/n8n-nodes-langchain.informationExtractor - If
n8n-nodes-base.if - AI Agent
@n8n/n8n-nodes-langchain.agent - Merge
n8n-nodes-base.merge - Aggregate
n8n-nodes-base.aggregate - Switch
n8n-nodes-base.switch - Basic LLM Chain
@n8n/n8n-nodes-langchain.chainLlm - Structured Output Parser
@n8n/n8n-nodes-langchain.outputParserStructured
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