Automate outbound AI sales calls with double-dial using Airtable and Vapi AI
Ready for 3.0Ready for 3.0. This template uses no nodes that n8n 3.0 removes. No removed nodes, versions or helpers found. Static check, last run 2026-10-19.
What this workflow does
This workflow has 26 nodes and runs on a schedule (every minute) (plus 1 other trigger). Along the way it connects Airtable. It also calls api.vapi.ai over HTTP.
How it runs
Trigger: On a schedule (every minute) (plus 1 other trigger).
- Fetch TBC Leads (Airtable): search
- Is End Report? (If): checks a condition and branches into true / false
- Prepare Call Metadata (Edit Fields (Set)): sets 3 fields: ID, First Name, Mobile
- Log Raw Call Data (Airtable): create
- POST: Trigger Vapi Call (HTTP Request): calls api.vapi.ai (POST)
- Filter: Was Answered? (If): checks a condition and branches into true / false
- Update Lead: In Progress (Airtable): update
- Get Lead ID # (Airtable): search
- Check: Is Voicemail? (If): checks a condition and branches into true / false
- Update: Call Connected (Airtable): update
…plus 14 more steps. See the full node list below.
Services it uses
HTTP calls to: api.vapi.ai
Before you upgrade to n8n 3.0
Nothing in this workflow is removed in n8n 3.0, so it should import and run after the upgrade.
Nodes used (7)
- Schedule Trigger
n8n-nodes-base.scheduleTrigger - Airtable
n8n-nodes-base.airtable - Edit Fields (Set)
n8n-nodes-base.set - HTTP Request
n8n-nodes-base.httpRequest - Webhook
n8n-nodes-base.webhook - If
n8n-nodes-base.if - Wait
n8n-nodes-base.wait
From the author
🚀 The Ultimate AI Sales Outbound Engine Stop wasting hours on manual dialing and listening to ringtones. This workflow transforms your Airtable into a high-velocity AI Call Center using Vapi AI. ⚡ TL;DR Automate lead qualification calls, handle voicemails…