Generate custom branded PDF invoices from QuickBooks and email to clients
Ready for 3.0Ready for 3.0. This template uses no nodes that n8n 3.0 removes. No removed nodes, versions or helpers found. Static check, last run 2026-10-19.
What this workflow does
This workflow has 12 nodes and runs when an HTTP GET request hits its webhook URL. Along the way it connects QuickBooks Online.
How it runs
Trigger: When an HTTP GET request hits its webhook URL.
- Get Invoice Data from QuickBooks (QuickBooks Online): uses QuickBooks Online
- Fetch Company Logo Image (HTTP Request): calls an HTTP API
- Fetch Company Signature Image (HTTP Request): calls an HTTP API
- Combine Invoice, Logo & Signature (Merge): merges the data from its input branches
- Convert Logo to Base (Extract from File): extracts data from a file
- Convert Signature to Base (Extract from File): extracts data from a file
- Prepare All Data for Template (Code): runs custom JavaScript code
- Build HTML Invoice from Data (HTML): parses or builds HTML
- Convert HTML to Binary File (Convert to File): converts data to a file
- Generate PDF via Gotenberg (HTTP Request): calls an HTTP API
…plus 1 more step. See the full node list below.
Services it uses
Before you upgrade to n8n 3.0
Nothing in this workflow is removed in n8n 3.0, so it should import and run after the upgrade.
Nodes used (9)
- Webhook
n8n-nodes-base.webhook - QuickBooks Online
n8n-nodes-base.quickbooks - HTTP Request
n8n-nodes-base.httpRequest - Extract from File
n8n-nodes-base.extractFromFile - Merge
n8n-nodes-base.merge - Code
n8n-nodes-base.code - HTML
n8n-nodes-base.html - Convert to File
n8n-nodes-base.convertToFile - Send Email
n8n-nodes-base.emailSend
From the author
Automated QuickBooks Invoice to Custom PDF & Email This n8n workflow automates the entire QuickBooks invoicing process — from creation to delivery. When a new invoice is generated in QuickBooks Online, it automatically fetches the data, applies your company…