Email-to-task automation with AI (Gmail/Outlook to Google Tasks/Microsoft To Do)
Ready for 3.0Ready for 3.0. This template uses no nodes that n8n 3.0 removes. No removed nodes, versions or helpers found. Static check, last run 2026-10-19.
What this workflow does
This AI workflow has 26 nodes and runs on a schedule (every day). Along the way it connects Google Tasks, Microsoft To Do, Mistral Cloud Chat Model and Gmail and 2 more.
How it runs
Trigger: On a schedule (every day).
- Get many messages (Gmail): uses Gmail
- Get many messages (Microsoft Outlook): uses Microsoft Outlook
- Upsert row(s) (Data table): uses Data table
- Code: runs custom JavaScript code
- Merge: merges the data from its input branches
- Upsert row(s) (Data table): uses Data table
- Tasks AI Agent (AI Agent): runs an AI agent, with model: Mistral Cloud Chat Model; 3 tools (Google Tasks Agent, Microsoft To Do Agent, Get row(s) in Data table); memory: Simple Memory
Services it uses
Before you upgrade to n8n 3.0
Nothing in this workflow is removed in n8n 3.0, so it should import and run after the upgrade.
Rarely used nodes in this template: n8n-nodes-base.microsoftToDoTool
Nodes used (13)
- Google Tasks Tool
n8n-nodes-base.googleTasksTool - Microsoft To Do Tool
n8n-nodes-base.microsoftToDoTool - Simple Memory
@n8n/n8n-nodes-langchain.memoryBufferWindow - Mistral Cloud Chat Model
@n8n/n8n-nodes-langchain.lmChatMistralCloud - AI Agent Tool
@n8n/n8n-nodes-langchain.agentTool - AI Agent
@n8n/n8n-nodes-langchain.agent - Gmail
n8n-nodes-base.gmail - Microsoft Outlook
n8n-nodes-base.microsoftOutlook - Code
n8n-nodes-base.code - Data Table Tool
n8n-nodes-base.dataTableTool - Merge
n8n-nodes-base.merge - Data table
n8n-nodes-base.dataTable - Schedule Trigger
n8n-nodes-base.scheduleTrigger
From the author
Description Automate your personal productivity by transforming actionable emails from Gmail and Outlook into structured tasks within Google Tasks or Microsoft To Do, all managed by a multi-agent AI system. This advanced workflow utilizes a powerful Mistral…